The digitization that we carry out is a demanding process for which we need specialist knowledge in the field of computer science and information science, highly qualified staff, and the best possible technical equipment and software. 

Documents that are intended for filming must first undergo conservation evaluation. This is to determine whether the physical condition of the book, paper, seams or, for example, upholstery of documents will be able to undergo the digitization process without deteriorating their condition. If not, we make sure that they first undergo specialist conservation treatments. 

Just before copying the collection, we make sure that it is properly ordered and described in the archival information system. This is extremely important because only in this way can we search for the data we are interested in without traversing terabytes of data.

At this stage, we are ready to begin filming. The workstation consists of aluminum frames, computers, monitors and, most importantly, trained operators who use the best techniques and highly advanced full-frame Nikon D800E cameras. The digital mappings we produce are perfect representations of the original. Such high-quality copies are called master copies, which we link to the archival information system immediately after copying and place them in our archive.

After a week of work, operators ship hard drives with data for an audit. We check, among other things, whether the photos are sharp, the light did not leave any reflections, or whether all information is visible in a way that allows for easy reading.

All copies at this stage go to our private archive, where we keep the master copy. It should be understood as a digital copy of material made in order to protect the archival material, that is not subject to further processing, with detailed parameters. For master copies based on the originals of the file documentation, which we most often deal with, these will be: 300ppi resolution on the entire scanning surface, .TIFF 6.0 format without compression, in depth and in 24-bit mode, made in the Adobe RGB 1998 color space.

The final product that goes to our website is a usable copy made from a master copy in order to make archival materials available to users in a way that accelerates access to content while maintaining full readability. Such files in the .jpg format take about 10 times less space and are more than enough for the use of our digital archive.